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How College Boards Can Manage Reputational Risk With A Board Portal

How College Boards Can Manage Reputational Risk with a Board Portal

A quality education leads to a satisfying career and personal fulfillment. Generally, we assess the quality of an education based on a college’s or university’s reputation. Successful realtors know that high-quality school districts can make or break a home sale. Reputation is even more important at the college and university level, where tuitions are high and competition for admissions is fierce.

Colleges and universities enjoy many benefits of having a strong reputation even though the level of an esteemed reputation is difficult to quantify. College boards understand well that their institution’s reputation is a valuable asset. Warren Buffett said, “It takes 20 years to build a reputation and five minutes to ruin it.” The recent U.S. college admissions scandal, which resulted in charges against 50 people in six states, is a perfect example of the sudden and dramatic impact that scandal can wreak on a higher education institution’s reputation. By engaging in the illegal activity of accepting bribery in return for admission to a college or university, those educational institutions put themselves at extreme risk and are now paying the price in the form of tarnished reputations, among other serious charges.

With so much invested in a college’s reputation and little room for error, it only makes sense for colleges to use every tool at their disposal for managing reputational risk. In today’s higher education arena, that means that colleges should invest in an electronic board portal system.

The Great Importance of Reputation in Higher Education

Colleges with good reputations benefit from a snowball of esteemed benefits. In higher education, a stellar reputation increases admissions and yields greater donations. More money coming into the institution means the college can add new programs, update equipment, add facilities and enhance curricula. In turn, the college’s ranking goes up, and with it, its reputation.

The cycle continues, as a solid reputation feeds even more admissions and additional donations. Over time, reputation plays a key role in the long-term success of the college.

Red Flags for Reputational Risk

Reputational risk at higher education institutions can happen over the course of time or it can rear its ugly head suddenly and without warning. Some of the red flags for reputational risk can occur slowly over time and may be evidenced by poor administration practices and low morale among staff. Another sign of a decrease in reputation may stem from a rise in complaints from students.

Bad publicity due to a crisis event or decreased public funding can also turn a college’s reputation on its side.

Sound risk management strategies can help to mitigate or prevent damage to a college’s reputation.

Are Colleges Prepared to Address Reputational Risk?

Most colleges and universities readily acknowledge that reputational risks can be potentially large and damaging. In spite of this recognition, many institutions aren’t rising to the challenge of protecting their schools.

According to a survey by the Association of Governing Boards of Universities and Colleges, in conjunction with United Educators, the following statistics show some telling facts about how college boards view reputational risk:

  • 87% of board directors and leaders believe boards are responsible for reputational risk
  • 83% of college boards believe reputational risk is more important than it was three years ago
  • About 78% of boards are confident that they know what drives reputational risk
  • Only 67% of colleges surveyed have a reputational risk plan and response in place
  • Only 26% of the respondents believe that their college takes a proactive approach to reputational risk

The survey also indicated college boards’ thoughts on the size and impact of reputational risk:

  • The majority of respondents believe that the number of reputational risk events occurring is large
  • They also recognized that some reputational risk issues could devastate the institution
  • About 54% of colleges stated that they didn’t believe their school had the ability to withstand a major reputational risk event

With the prevalence and impact of reputational risks, board portal systems are an easy solution to help colleges manage reputational risk.

How Board Portals Help to Manage Reputational Risk

The major benefit to a board portal system is the high level of security that a BoardEffect board portal provides. BoardEffect incorporated three levels of data protection into its software. The security features detect and prevent against accidental and intentional data leaks and attacks. The built-in data recovery system protects data in the event of a power outage or other material loss of data.

BoardEffect leaves user permissions in the hands of the board administrator, who can set role-based permissions for the various parts of the board portal. The high level of security ensures that the college board’s work will remain highly confidential unless they choose to release any of it.

A board portal system provides a secure online space for risk management committees and audit committees to work toward identifying and preventing reputational risk factors. The security of the platform allows risk management teams to address external factors, such as an economic downturn, potential natural disasters, regulatory changes, changes in the political environment, and the lack of support from students, parents and the community.

Risk management teams will also be able to use the board portal system to address such internal risk factors as lack of policies and procedures, lax internal controls, regulatory concerns, poor supervision of students and staff, and lackluster leadership. Additionally, board directors can use the board portal to increase crisis management planning and increase board training and communication. The board and risk management committee will be able to use the portal to estimate the impact of risk to their reputation and find ways to address it.

Board portal software has many other valuable features. For example, the board software streamlines the processes for creating and streamlining board agendas and board meetings, so that board directors can focus more heavily on the agenda and minutes processes.

The communication tool by BoardEffect is called Messenger, and it promises the same tight security as the board portal. Board directors and committee members can use the Messenger tool to connect with board and committee members at any time of day or night and from any location. The Messenger tool is far more secure than any personal or business email platform.

Managing reputational risk is part of every enterprise risk management protocol. By taking a proactive approach to addressing risks and opportunities, colleges create value for their stakeholders, staff, students and others. College boards that use BoardEffect will surely spend less time worrying about reputational risk and more time preventing it.

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